The list below includes possible scenarios leading up to the event and the action we will take. This is not an exhaustive list of all possibilities but outlines the most-likely scenarios given the current information available and will be used in conjunction with the Event Safety Protocols we've developed and published. We reserve the right to modify, update, or add to these scenarios as the event approaches. These scenarios were developed with the guidance of the USA Triathlon Return to Sport Initiative. Any updates will be communicated with all registered event participants via email.
The event will proceed as scheduled with the only changes being those documented in the Event Safety Protocols. This scenario would apply if Phase III of the USA Triathlon Return to Sport Initiative is applicable.
Several stages have been developed for a modified event depending on city/county guidance at the time of the event. Additional details about each stage of the modification will be provided as the event approaches. This scenario would apply if Phase II of the USA Triathlon Return to Sport Initiative is applicable.
Stage 1 - Minor modifications to event schedule and procedures.
Spectators will be allowed
Corralled start times for participants
Modified on-course hydration station operations
Pre-packaged food/snack available for athletes after the event
No on-site awards ceremony.
Increased distancing, especially in confined areas such as the finish line, transition, and kids corral
Masks required in areas where minimum social distancing is difficult to maintain; transition, finish line, and kids corral
Stage 2 - Moderate modifications to event schedule and procedures.
All items in Stage 1 above with the below additional adjustments
Scheduled race packet pickup times with packet pickup only allowed with certain assigned time window for each participant
No race morning packet pickup
No post race food/snacks available
Stages 3 & 4 - Moderate to extreme modifications to event schedule and procedures.
All items in Stage 1 & 2 above with the below additional adjustments
No spectators allowed
Drive through packet pickup only with scheduled packet pickup times for each participant
Decrease in participant limits and corralled start times
Additional increase safety and hygiene protocols enacted
Again, these stage are subject to modification and additional details will be provided in communication via email to registered participants prior to the event.
The scheduled live event would not be held and the Event Refund/Transfer/Defer/Cancellation Policy would apply to all participants registered for the live event. This scenario would apply if Phase I of the USA Triathlon Return to Sport Initiative is applicable.
As large scale events begin to start happening around the country, we are closely following what is being done; what is working and what is not working. As we continue planning for 2021, OYL is focused on ensuring the best experience possible with everyone’s safety at the forefront of every decision we make.
OYL will be working with USA Triathlon, city/county officials, and local health experts to ensure a safe event. All race crew, paid staff, and volunteers will be receiving specific training regarding the safety protocols surrounding the execution of our youth events.
Event participants and spectators will receive detailed information about the personal responsibilities and expectations. We expect everyone in attendance to follow any protocols that will be put into place throughout the event.
Our procedures and best practices will continue to evolve with the planning process. Because of this, the list below will continually be updated until the scheduled race date. In addition to the below safety protocols, we have developed a series of Event Scenarios to provide some insight into the methodology and potential event modifications based on the current situation.
Additional details about these protocols will be provided as the event approaches.
We are anxious to return to racing in 2021! It feels like it has been forever since we last gathered to Tri harder, Run faster and Du amazing. Over the last 12 months we have been working with industry experts, local race directors, and city/county officials to develop protocols and safety standards to hold events that meet the standards enacted by governing bodies and health experts while offering the best possible experience for all athletes.
The details are currently being finalized for the 2021 season - VFR (May 15), OV Tri/Du (July 31), TriZona (August 29) and the Dirty Du (November 13).
As with most things in our daily lives, events will look different this year. Please know that the health and safety of the athletes, the production team, our volunteers, and everyone in attendance is our first priority. OYL will continue updating and adjusting its plan as the situation continues to evolve up to the scheduled race date.
OYL understands that every person/family is unique and the comfort level of each person varies based on their own experiences. Additionally, OYL understands the time and financial commitment you are making to attend theve events. Should you wish not to, or you’re unable to, attend an event (whether an original event date or a postponed date), you will be allowed to defer your entry for up to one year (2021 entry to 2022). However, please note that if your are deferring a USAT sanctioned race entry, any USAT 1-day license will not extend past the 2021 event. (This does not apply to USAT events postponed/deferred from 2020 to 2021. Anyone who deferred from 2020 to 2021 will not pay a deferral fee.) There is a $10 processing fee for anyone deferring an entry.
You can find additional details on our Refund/Cancel/Defer/Transfer policy page.
Thank you for your continued support and for supporting local small businesses (and races). This has been a challenging time for everyone including the endurance events industry of which I have been a proud member since 2010. Working together, we will ensure the future of locally owned and operated events while keeping the highest standard for safety, fun, and fitness!
Stay safe and stay in touch for further details.
- Julie Stark, Race Director